Barcoding
SmartMail System

The SmartMail system can utilize your mailing label database and do the following:
Print the barcode and address directly on the mail piece, eliminating the need for labels
Extend current Zip Codes to Zip+4 Codes
Verify addresses against the USPS National Address Database
Delete duplicate addresses (on request)

Note: By processing your mailing database through the SmartMail system you can reduce postage costs and receive faster delivery of your mailing.

The system operates by accessing your database information and verifying it against the National Address Database. The SmartMail system will flag incomplete/incorrect addresses minimizing undeliverable mail. The system also automatically adds the Zip+4 code so that a delivery point bar code will be printed on the mail piece along with the address. Along with the benefit of faster mail delivery, you will receive an average of 3 cents off per mail piece.

Mail Piece Specifications:
Size requirements: at least 3" x 5" up to 13" x 15-1/2"
Thickness: no more than 0.125" thick
Do not use glossy or coated paper

Database Specifications:
Database must be saved on an IBM or IBM compatible disk
The data base must be save in one of the following formats:
1. Excel (versions 2.0 - 5.0 are acceptable)
2. ASCII Comma Delimited
3. ASCII Tab Delimited
Fields names must be identified and column widths identified
1. Street, City, State and Zip Code must be in separate columns
2. Company, Full Name, First Name, Last Name etc, can be in a combined column

Examples of standard fields and column widths are:
Field Name
Company
Salutation
First Name
Last Name
Middle Initial
Full Name
Street (Required)
Unit
City (Required)
State (Required)
Zip (Required)
Zip+4
Column Width
30
10
20
20
2
50
20
10
20
2
5
4
Note: These are an example, you do not have to include every field, but you must include the fields which are marked required. Please call Theresa Harmon at (928) 523-2882 for detailed instructions on how to send your database to the Bulk Mail Facility.