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Northern Arizona University
Purchasing Policy and Procedure

On-campus vs. Off-campus

POLICY:

University departments must:

1. Determine, before preparing a requisition, whether on-campus goods or services can fulfill the department's requirements for a specific procurement.



2. Procure on-campus goods or services, if those goods or services can fulfill the department's requirement.

On-campus agencies are not to be used as competitive bidders against vendors. If competitive bids or proposals have been solicited from vendors, the University will contract with one of the bidding or proposing firms unless the request is canceled. The University may not reject vendor bids or proposals and procure the same goods or services from an on-campus agency.

EXCEPTION:

The only exception to this policy is the provision for competitively bidding any in-house programs against private sector providers for potential privatization of in-house service.