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Northern Arizona University
Purchasing Policy and Procedure

Intent to Procure

POLICY:

Written Requests for Quotation (RFQs) or Requests for Proposals (RFPs) will not be issued unless there is definite intent to procure as evidenced by an approved Off-Campus Purchase Requisition (RX) or other memoranda from the requisitioner. RFQs and RFPs are to be issued from Purchasing Services only.

The issuance of RFQs or RFPs merely to establish price information is unfair to suppliers. It is costly to prepare a complete quotation or proposal, and suppliers should not be requested to prepare formal quotations unless a procurement is intended.

Departments may obtain price information for budget purposes from catalogs, prior purchase orders, telephone calls, or other informal means. This information can be provided by Purchasing Services.