Northern Arizona University
Purchasing Policy and Procedure

Introduction

MISSION STATEMENT:

The mission of Purchasing Services is to satisfy the requirements of our internal and external customers in a timely, efficient manner in support of the University's overall mission and goals while maintaining the guidelines set forth by the State of Arizona, the Arizona Board of Regents and the University.

PURPOSE:

Purchasing Services Policy and Procedures Manual provides University personnel with helpful information about obtaining supplies, equipment, and services.

The policies and procedures contained in this manual reflect the requirements of state and federal statutes, Arizona Board of Regents' policies, and good business practices. The manual outlines requisitioning procedures, the order process, bidding requirements, and related procurement practices. For further information, contact Purchasing Services help line.

APPLICABILITY:

These policies and procedures apply to University personnel who are engaged in requisitioning, procuring, or receiving goods and/or services using University funds.

This manual should be used as a reference in requesting or procuring goods and services for the University. Copies of the manual have been distributed to all University departments and are available upon request from Purchasing Services.

AUTHORITY:

The policies in this manual have been reviewed and approved by the President's Management Team. The Procurement Officer is authorized to add, modify, or delete policies and procedures in this manual in the future. The Director of Procurement is responsible for the interpretation and administration of purchasing policies and procedures.

PHILOSOPHY:

The basic objectives of Purchasing Services are to identify, select, and acquire needed materials and services in a timely manner, as economically as possible within acceptable quality and service standards, and in accordance with regulations and authority established by the governing body.

The Northern Arizona University Purchasing Services regards its support role in assisting the faculty and staff in their functions of teaching, research, and operation as its primary function. Every effort will be made to respond promptly, within the guidelines of these policies and procedures, to the needs of the faculty and staff. All suggestions which may assist Purchasing Services in achieving its service mission are welcomed.