Student Employee Accounts

Available To: Faculty, Staff

ITS provides a way for student employees to access Faculty/Staff resources (computers, shared drives, shared email accounts, etc.) by giving a student one of our three types of student employee accounts.

The requirements of the student's job determine the type of account a student needs. These accounts are not automatically issued and must be requested for a specific need because not every student employee needs one for his or her position.

If a student receives a student employee account, it is to be used for the purpose of the student's employment with NAU only. 

Student Employee Account walkthrough comparison

There are three main types of accounts available to student employees.

  • NAU Domain 
  • NAU Domain + Lync
  • NAU Domain + Lync + Limited Exchange 

The chart below lists the main differences of each account:

Student needs… NAU Domain NAU Domain + Lync NAU Domain + Lync + Limited Exchange Notes:
access to the NAU Domain Yes Yes Yes NAU Active Directory Account
access to NAUShares Yes Yes Yes  
a Faculty/Staff Home Drive Yes Yes Yes "Bonsai Drive"
access to Green PC      Yes Yes Yes  
access to a shared/departmental email account for emailing and calendaring Yes Yes Yes  
to use and individual exchange calendar No No Yes  
to have email correspondence with non NAU Exchange users      No No No ITS recommends using a shared email account for correspondence to non NAU Exchange email addresses.
to set appointments, manage, view, edit or delegate another NAU Exchange users calendar      No No Yes  
to delegate another NAU Exchange users account No No Yes  
to use Lync No Yes Yes NAU's instant messaging service
NAU Domain NAU Domain + Lync  NAU Domain + Lync + Limited Exchange
Active Directory user account in the NAU Domain Active Directory user account in the NAU Domain  Active Directory user account in the NAU Domain
A Faculty/Staff Home Drive (Bonsai) A Faculty/Staff Home Drive (Bonsai) A Faculty/Staff Home Drive (Bonsai)
  A Microsoft Lync NAU address and account A limited NAU Exchange email account (cannot receive emails from Non NAU Exchange users)
    An individual NAU Exchange calendar
    A Microsoft Lync NAU address and account

Additional Account Information

  • These accounts help departments assign, maintain, and terminate access to resources like computers, shared drives, shared email accounts, etc. with little to no impact to the student's educational accounts.
  • They expire yearly to help prevent improper access to resources for old student employees.
  • These account are not a replacement but an additional account to accompany their normal student accounts.
NAU Domain + Lync +  Limited Exchange Specific
  • This account is not meant to be used for email communications outside of NAU’s Exchange environment.
  • They expire yearly to help prevent improper access to resources for old student employees
    • Students who are required to send emails out for the job should use a shared mailbox.
    • Students will not have or be given a first.last@nau.edu email alias
  • The student will appear in the NAU Exchange global address list in the form of "SW – First Last" for internal communication and Exchange permissions.

Important Information for Supervisors and Student Employees

  • The student employee is expected to use this account during their employment with NAU for work related purposes. The student should not use this account for any student related activities.
  • The student employee account expires annually or can be expired at any time by a supervisor. 
  • When the account is created the student is required to update his or her password at http://nau.edu/password to access their new student employee account.
Nau Domain Only
  • The student will use this account to log onto office computers using NAU\[student's UID].
  • Student employees with NAU domain accounts will have the Home Drive (Bonsai) mapped automatically when they log in. Home Drive file space should only be used to store work related files.
NAU Domain & NAU Domain + Lync
  • The student will use this account to log onto office computers using NAU\[student's UID].
  • Student employees with NAU domain accounts will have the Home Drive (Bonsai) mapped automatically when they log in. Home Drive file space should only be used to store work related files.
  • Access to Microsoft Lync communications. 
NAU Domain + Lync + Limited Exchange
  • The student will use this account to log onto office computers using NAU\[student's UID].
  • Student employees with NAU domain accounts will have the Home Drive (Bonsai) mapped automatically when they log in. Home Drive file space should only be used to store work related files.
  • Access to Microsoft Lync communications.
  • This account is published in the NAU Exchange global address list so it is possible for student related emails to be directed to this account by other NAU Exchange users.
  • The student must check the email in their Limited Exchange account regularly for class related email. The student is responsible for forwarding any non-work related email that they wish to keep to their NAU student gmail account. 

Account Expiration

Student Accounts and policies will expire at midnight May 31st. Supervisors will need to contact the Solution Center at 523-1511 or send an email to Ask-ITS@nau.edu to renew their student's IRIS account.

Note for NAU Domain + Lync + Limited Exchange accounts:

  • A notification will be sent to the NAU Exchange account on May 1st.
  • All email in the account is deleted 6 months after the account expires.

Requesting An Account

To request one of the student employee accounts the supervisor must contact the Solution Center at 928-523-1511.

Additional Information

For other needs or if you are unsure if your student needs one of these accounts, please contact the Solution Center to discuss our available options.

Training & Documentation


This Learning Resource provides an in depth look at what an Full Student Exchange Account is.


Commonly asked questions when using the Student Employee Account Management (SEAM) application.


This page will guide you through the Student Employee Account Management (SEAM) tool located at www7.nau.edu/its/seam