Currently, LOUIE and PS Financials administrative security requests are documented using a
paper form. Security request forms are manually completed by a
requestor, signed by the employee and supervisor, hand-carried or snail-mailed
to data stewards for approval, and then, finally, hand-carried or snail-mailed to the
Security Data Entry Team. The paper method of requesting, routing for
approval, and manual entry of PeopleSoft security is both time- and labor-intensive. Automation of the PeopleSoft
administrative security request forms will help the university become more
efficient at providing administrative users access to our PeopleSoft-based
enterprise systems!
Key
Features of an automated form:
- More accurate requests for security. Employees and/or supervisors will be able to select the security roles from an electronic
list. This will eliminate any confusion about which security
role is actually being requested due to typos and misspellings.
- Faster routing of security forms through Data Stewards for
approval using worklist processing within the LOUIE system.
- Security
will be automatically assigned to users after the approval process is
complete, removing the need for manual data entry of
security roles. Automation will also eliminate data entry errors
for more accurate assignment of access to our enterprise systems.
- Employees, supervisors and data stewards will be able to track the progress of the security
form through the approval process online in LOUIE. This will
eliminate the time spent tracking down paper security forms floating
through the mail system or sitting in a desk inbox.
- Less
Paper! All information regarding a user’s PeopleSoft security will
be stored electronically and made easily accessible. Along with the
automation of all future security request forms, we are working to convert
the historical paper forms to electronic media.
- End
result, more timely assignment of LOUIE access. Consequently employees will be able to
get to the business of doing their jobs more quickly!
Electronic
PeopleSoft Administration Security request processing will parallel the
methodology currently in place for the processing of electronic Personnel
Action Request forms (ePAR). Campus personnel familiar with ePAR processing
will definitely have a head start on the how-to’s for the new electronic PeopleSoft
Administrative Security request form. The
implementation plan is to pilot the new system with a small group of
departments in late February, 2013. The
official University-wide go-live is targeted for late March. If you would
like to be part of the initial testing or if you have comments/suggestions
please contact Kat Phalan at Kathleen.Phalan@nau.edu.