Every Advisement Report begins with
an unofficial transcript showing your transfer work and what courses you have
taken at NAU. If you have questions about what appears on your transcript,
contact your advisor or the Registrar’s Office.
If you need to review how to create
your Advisement Report in LOUIE before you begin reading it, see the Advisement Reports tutorial now. If you are considering changing your major,
minor or certificate program and wish to review how to create a report in LOUIE
with these options, see How to Create a What-if Scenario.
Otherwise, follow the directions below to learn How to Read an Advisement Report.
You will find all information
regarding your degree and degree requirements, including what you have
completed so far, under the title My
Academic Requirements. It will appear similar to Figure 1, only the bullets
will be expanded.
The first minimized section by
default is the legend (Figure 2). This is general information about the advisement
report. It also defines the different codes used in the report. You don’t need
to read this every time, but please read it at least once.
Your Catalog Year is the year you
first entered NAU. You will use it to reference progression plans for degrees
as degree requirements change on a yearly basis.
Make sure the catalog year listed
above the legend, as shown in Figure 3 below, is the
catalog you are using. If this is not correct, you will get the wrong degree
requirements. Contact your advisor if you need your catalog year corrected.
The overall requirements section
includes a numbered list of the total units required to graduate, the total
units of upper division coursework needed, any grade point average requirement,
and so on. If you have not satisfied all of these requirements for graduation, you
will see “Not Satisfied:” as the
intro to the section versus the “Satisfied:”
that begins the satisfied credits as shown below in Figure 4.
The Diversity Requirement, displayed
in Figure 5 below, applies to students using the
2005-2006 and later catalogs. This is a university requirement and is not part
of liberal studies.
Liberal studies requirements follow
the university requirements in your Advisement Report. These requirements
include foundation requirements (English and Math), Lab Science, and the 4
distribution blocks: Science and Applied Science, Aesthetic and Humanistic
Inquiry, Cultural Understanding, and Social and Political Worlds.
The example below, in Figure 6, shows two liberal studies blocks. This student
has not completed Cultural Understanding block, so the section begins with “Not Satisfied:” followed by the
distribution of units required, taken, and needed, but the Social and Political
Worlds Block is complete and is only followed by “Satisfied:” and the list of courses that were taken to satisfy the
After scrolling through the
requirements that all students must take, you will see the requirements for
your specific major as seen in Figure 7.
When reading your Major Requirements
in your Advisement Report, you will see the required courses for each topic of
the major (examples of topics include Math, English, Technical electives,
Junior writing, etc.) and if they are satisfied or not.
Under each requirement, your report
will show the courses you have already completed or, in which you are enrolled.
Following each there is a status symbol to indicate current standing of the
course. A yellow diamond means that the course is currently in progress and a
green circle with a check mark means that the class has already been taken.
The General Electives and Additional
Coursework section, displayed in Figure 8, shows courses
that were not used to meet specific degree requirements. This will include
generic transfer courses (TRAN 100TR), courses with F or W grades, any X
courses (such as MAT 101X), and units earned for placement tests. Some of
these courses may count toward graduation, but they are not used in any
specific degree requirement shown on the report.
Minor or Emphasis RequirementsIf you are completing a minor or an
emphasis, it will appear after the elective section at the end of the report.
Remember that you have to declare which minor or emphasis you’ll complete so
that it will appear on the Advisement Report. Contact your advisor to declare a
minor or emphasis.
Additional PlansIf you are pursuing a second major
or a certificate, these requirements will also follow the electives section.
Academic ExceptionsSometimes students are allowed to use
courses different than those listed in the Advisement Report’s requirements. If
you have been granted an exception, for example, using a transfer course in
place of an NAU course, it needs to be entered into LOUIE. Contact your advisor
to request that the information be entered into the LOUIE system.
What Can Go Wrong and What Can I Do?
If you completed an AGEC or associate degree after being admitted to NAU, and that information has never been entered in the system, it will not show up in Degree Progress Report. Make sure you have requested a final transcript be submitted to NAU by the community college you attended. If it has been already submitted, contact your advisor for assistance.
- Change of Major/Minor: Any time you change (or add) a major, minor, emphasis, etc., you must contact your advisor who will enter the change into LOUIE. If you don’t get this information into LOUIE, your degree progress report will show the wrong requirements or may show no requirements at all. Contact your advisor for assistance.
- Transfer Coursework: If you have taken transfer courses since being admitted to NAU, but these courses have never been evaluated, they will not show up in your Degree Progress Report. Make sure you have requested a transcript be submitted to NAU by the institution where you took the courses. If it has already been submitted, contact your advisor for assistance.
- AGEC or Associate Degree: If you completed an AGEC or associate degree after being admitted to NAU, and that information has never been entered in the system, it will not show up in Degree Progress Report. Make sure you have requested a final transcript be submitted to NAU by the community college you attended. If it has been already submitted, contact your advisor for assistance.
REMEMBER: A degree progress report does not replace your advisor! It is critical that you meet with your advisor to choose the appropriate courses and to ensure that you graduate in a timely manner.