Information Technology Services

If you receive multiple similar vouchers from a vendor, you can set up a template voucher to improve data entry efficiency. Use a voucher for a particular vendor as a model for other vouchers that you will enter in the future for that same vendor by creating a template voucher. You can also update this voucher as necessary. A template voucher is never paid or posted; it is used only as a model for other vouchers

Add/Update Create Template Voucher: 

• Accounts Payable>Vouchers>Add/Update>Regular Entry

Business Unit: APY01 for HR/Payroll, NAUBU for AP

Voucher ID: NEXT

Voucher Style: Choose ‘Template Voucher’ from the drop down

Short Vendor Name: Choose the vendor from the magnifying glass lookup

Vendor ID: Will populate after choosing ‘Short Vendor Name’

Vendor Location: Will populate after choosing ‘Short Vendor Name’, change if another location will be used.

Address Sequence: Will populate after choosing ‘Short Vendor Name’, change if another address will be used.

Invoice Number:  Input an invoice number that would be relevant to this Template

Invoice Date: Today’s Date

Add

Template ID: Create a Template ID unique to this template, up to 10 characters

Description: Type a description unique to this template, up to 30 characters

Invoice Lines:  Enter any information that will always be used on this voucher, such as amount, and line distribution

“+”:  If this template will need multiple lines, use the “+” to add more lines.

Save – When all entry is complete