It
may be necessary to create a Purchase Order without copying in a requisition.
Add/Update POs:
- Purchasing>Purchase Orders>Add/Update POs
.png "Add a New Value")
Business Unit: NAUBU
PO ID: Use ‘NEXT’ for the system to automatically choose the next
available PO ID after save or type in a unique PO ID, up to 10 characters in
length.
Add
.png "Maintain Purchase Order")
PO Date: Defaults
to current date. It is only necessary to
change the date during Fiscal year end processing.
Vendor: Will populate
after choosing the Vendor ID
Vendor ID: Type the
vendor ID is known, or use the magnifying glass lookup to search for an ID
Buyer: Defaults to your
Buyer ID. Change if creating a PO on
behalf of another buyer.
PO Reference: Type a
description of the PO, this is for reporting/searching purposes.
PO
Defaults
PO Defaults:
.png "Purchase Order Defaults")
Ship To: Select the
correct ship to location for this PO.
Ship to designates where the order will be shipped and what tax rate is
charged.
Due Date: Due date for the PO
Speedchart: Choose the speedchart for this PO to update the
funding distribution for ALL lines (will update Fund, Dept, and Prog. If a Grant of Capital Project it will also
update PC Bus Unit, Project and Activity.)
OK
Update Line:
.png "Add Items From")
Item Description: A complete description of the item
being ordered. Include the vendor item number if known. (This will be shown on the PO for the
vendor.)
Quantity: Amount of item being ordered
Unit of Measure: Unit the item is measured by, such as
EA (Each), BOX, DOZ (Dozen).
Category: Fill in the appropriate ID of the item
category. If you need to find a category
choose the magnifying glass next to the field.
Price: Price per unit
“+” or “-“: Use to add or delete a line
Save
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