Information Technology Services

After a pay cycle has been run and the checks have been directed to a printer, there may be a circumstance where, due to a paper jam or printer malfunction, checks may need to be reprinted.  In this case the check restart process would be run by the pay cycle approver to recreate the necessary checks.

Check Restart:

• Accounts Payable>Payments>Pay Cycle Processing>Check Restart

Pay Cycle: Choose the Pay Cycle ID of the checks that need to be reprinted

Sequence Number: Choose the Pay Cycle sequence number of the checks that need to be reprinted.

Select the Checkbox next to the details of the checks to be reprinted.

From Payment Ref:  Will default to the beginning check reference number for the Pay Cycle.  If not all the checks need to be reprinted, change this to the first check reference number that will need to be reprinted.

To Payment Ref:  Will default to the last check reference number for the Pay Cycle.  If not all the checks need to be reprinted, change this to the last check reference number that will need to be reprinted.

Payment Date: Will default to today’s date.  Update if the payment date is not today.

Reference Number:  Choose, “Recreate with new reference” to void the original reference numbers and re-create the payments with new numbers or choose “Re-Print using same reference” to reprint the payments using the original reference numbers

Server: PSUNX

Process

Pay Cycle Manager:

Server Name: PSNT

Output Type: Printer

Output Destination: Comptroller’s printer name ‘chkprtmain’

Process

Server Name: PSUNX

Process

Refresh – Until Status is ‘Formatted’

Server Name: PSUNX

Output Destination:  For the current test environments the desiccation is as follows:

PF91QA - /ps_opt/psrep/files/qa/qa/

PF91DV -  /ps_opt/psrep/files/dv/dv/

Process

Refresh – Until status is ‘Complete’

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Notes:

• Once a new pay cycle has been run, the check restart process cannot be used for the previous pay cycle.
• Once the checks have been recreate using a new reference number, the check restart process cannot be run.