All change requests
and cancellations are being processed directly on the PO. This is circumventing electronic tracking of
change requests, is inefficient and creates a heavy workload for the buyers.
requests from the ePro requisition and process them to the Purchase Order.
initiate the change request, edit the requisition.
OK on the message indicating approval will be restarted.
change the price, click on the line item description.
this example, change the price from $100 to $150
Click on the budget check which will now be enabled.
A message will appear regarding budget checking this increase will submit your changes to be submitted for approval. Click OK.
save and submit the requisition for approval.
approver expands the “change request lines” to view the “change request
details”. Then they can approve the
the approver has approved the requisition; the requestor/buyer will receive an
email prompting them to approve the change order. Change orders on DPT requisitions will be
approved by the established departmental requisition approver. Change orders on PUR requisitions will be
approved by the Purchasing Buyer. PUR
change orders will need to have supporting backup sent to the Buyer for the
Requestors will also receive the regular approval email
receiving the email the requestor/buyer will navigate to the worklist and open
the change request or navigate directly to eProcurement > Buyer Center >
Approve Change Requests.
opening the “approve change request” page, change the approval status to
“Approved” and save the page.
approving the PO change request, the change order process will be run during
these specific times; 7:30am, 9:30, 11:30, 1:30pm and 3:30.
After processing the change order, the PO is updated. The PO will need to be budget checked and dispatched again.
The examples below demonstrate how to cancel a PO directly
from the ePro requisition.
the requisition line on the manage requisitions page.
requester/buyer will navigate to “approve change requests” to approve the cancellation.
the cancellation by changing the approval status to “Approved” and saving the
this point the change process will run automatically, and the cancellation will
be applied to the purchase order.
budget checking and dispatching the PO, and running the PO close process, the
PO will be closed.
you may also review cancellations by clicking the change request link on the
manage requisition page
the change request.
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