Budget Details Inquiry - PS Financials

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Business Process: Inquiries using Budget Details

The Budget Details inquiry page provides information for a single budget and drill downs to view individual budget journal lines, ledger entries, and source transactions, budget exceptions, budget attributes and parent-child relationships. The Budget Details can also be accessed from the Budgets Overview. Examples of the drill down pages for different Ledger Groups are provided at the end of the document.

Refer to the Inquiries using Budget Overview document for additional information on navigation.

Find an Existing Value:

  • Commitment Control>Review Budget Activities>Budget Details

 Business Unit

Budget Details

*Business Unit: NAUBU for Commitment Control

*Ledger Group: KK_DEP_EXP, KK_DEP_REV, KK_CAB_EXP, or KK_CAB_REV for State and Local funds; select a single fund, a range of funds or leave blank for all funds

Account: Expense or revenue at the class or category level depending on the Ledger Group; class level must be used with the KK_DEP_EXP and KK_DEP_REV Ledger Groups and category level must be used with the KK_CAB_EXP and KK_CAB_REV level Ledger Groups; enter one Account, a range of Accounts or leave blank for all Accounts

Department: DepartmentID or Cabinet depending on the Ledger Group; for KK_DEP_EXP and KK_DEP_REV Ledger Groups enter one DepartmentID or a range of DepartmentIDs; for KK_CAB_EXP and KK_CAB_REV Ledger Groups enter one Cabinet or a range of Cabinets

Fund: State, designated or auxiliary fund selection for the inquiry

Program: Program selection for the inquiry; enter one Program, a range of Programs, or leave blank for all Programs

Affiliate: Not used for State and Local funds

Fund Affiliate: Not used for State and Local funds

Sub Dept: Sub DepartmentID related to the DepartmentID; enter one Sub-DepartmentID, a range of Sub-DepartmentIDs, or leave blank to include all Sub-DepartmentIDs

PC Business Unit: Not used for State and Local funds

Project: Not used for State and Local funds

Activity: Not used for State and Local funds

Budget Period: Budget year selection for the inquiry; select one Budget Period, a range of Budget Periods, or leave blank for all Budget Periods

Statistics Code: Not used for State and Local funds

Search

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Notes: Use the operators or wildcards to change the ChartField selections for the inquiry. 

Search Results:


 Search Results

Select a single budget to view

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Notes: Search Results return at the DepartmentID-Fund-Account-Program level. Click on the column heading to sort the search results in Ascending or Descending order.   

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Predecessors: Transactions must exist in one or more of the ledgers for a budget to display in the results.

 Commitment Control Budget Details

Header: Display of the single budget selected from the Search Results

Display Chart: Display of the ledger amounts as a percentage of budgets in a chart

Ledger Amounts: Current totals for each amount type

Drill to Ledger Icon : Link to the Ledger page for the selected ledger group and amount type

Drill to Activity Log Icon : Link to the Activity Log page for the selected ledger group and amount type

Parent / Children: Link to the Parent & Children Budgets page for the selected ledger group and amount type

Return to Search or

Previous in List or

Next in List

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Notes: The amount types displayed in the Ledger Amounts differ for expense and revenue. The detail ledgers displayed in the Drill to Ledger and Drill to Activity Log pages differ for amount types and Ledger Groups. The following tables summarize the amount types, the detail ledgers, and additional links from the Ledger and Activity Log pages.      

 

Table

 


 Table

 

 

Save Search Criteria:

 Save Search Criteria

Save Search Criteria

 

 

 Name Search

Name of Search: A descriptive name for the inquiry

Save

 Use Saved Search

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Notes: Saved searches are selected from the Use Saved Search. Saved searches are user specific and may be deleted by the user. 

Example of Budget Details for KK_DEP_EXP Ledger Group:

  • Commitment Control>Review Budget Activities>Budget Details

 Budget Details

 Search Results

Search Results for Ledger Group KK_DEP_EXP, DepartmentID 6000120, and Budget Period 2012

 Commitment Control Budget Details

Budget Details page for Fund 2500, DepartmentID 6000120, Class level Account 711, Program E001

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Notes: For the KK_CAB_EXP Ledger Group, Dept displays the Cabinet and Account displays at Category level. Drill down pages from the KK_CAB_EXP Ledger Group display the KK_CEX_BUD, KK_CEX_EXP, KK_CEX_ENC, and KK_CEX_PRE Ledger.     

 Ledger

Ledger page from Drill to Ledger for Budget amount type

 Budget Journal

Budget Journal

Budget Journal page from magnifying glass drill on Ledger page

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Notes:  Budget Journal page displays budget transaction details including Journal ID, Journal Date, Line Descr, and Entry Type. 

 Activity Log

 Activity Log

Activity Log page from Drill to Activity Log for Budget amount type               

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Notes:  Activity Log page displays budget transaction details including Document ID, Budget Entry Type, and Tran ID.

 Budget Journal Line Drill Down

Budget Journal Line Drill Down page from magnifying glass drill on Activity Log page

 Ledger

Ledger page from Drill to Ledger for Expense amount type

 

 Activity Log

Activity Log page from magnifying glass drill on Ledger page AND

from Drill to Activity Log for Expense amount type

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Notes:  Activity Log page displays expense transaction details including Document ID and Tran ID.

 General Ledger Journal Line Drill Down

General Ledger Journal Line Drill Down page from magnifying glass drill on Activity Log page

 Ledger

Ledger page from Drill to Ledger for Encumbrance amount type

 

 Activity Log

Activity Log page from magnifying glass drill on Ledger page AND

from Drill to Activity Log for Encumbrance amount type

 Ledger

Ledger page from Drill to Ledger for Pre-Encumbrance amount type

 Activity Log

Activity Log page from magnifying glass drill on Ledger page AND

from Drill to Activity Log for Pre-Encumbrance amount type

 Parent & Children Budgets

Parent & Children Budgets page from Budget Details page

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Notes:  Parent & Children Budgets page displays the related Cabinet level Ledger Group, Cabinet, and Category level Account for Department level Ledger Groups. Page displays the related DepartmentID level Ledger Group, DepartmentIDs and Class level Accounts for Cabinet level Ledger Groups.  

Example of Budget Details for KK_DEP_REV Ledger Group:

  • Commitment Control>Review Budget Activities>Budget Details

 Budget Details

Search Results for Ledger Group KK_DEP_REV, DepartmentID 6000120, and Budget Period 2012

 Commitment Control Budget Details

Budget Details page for Fund 2500, DepartmentID 6000120, Class level Account 511, Program E001

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Notes: For the KK_CAB_REV Ledger Group, Dept would display the Cabinet and Account would display at Category level. Drill down pages from the KK_CAB_REV Ledger Group display the KK_CRV_BUD, KK_CRV_REC, and KK_CRV_COL Ledger.       

 Ledger

Ledger page from Drill to Ledger for Revenue Estimate amount type

 Budget Journal

Budget Journal page from magnifying glass drill on Ledger page

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Notes:  Budget Journal page displays budget transaction details including Journal ID, Journal Date, Line Descr, and Entry Type. 

 Activity Log

 Activity Log

Activity Log page from Drill to Activity Log for Revenue Estimate amount type

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Notes:  Activity Log page displays budget transaction details including Document ID, Budget Entry Type, and Tran ID.

 

 Budget Journal Line Drill Down

Budget Journal Line Drill Down page from magnifying glass drill on Activity Log page

 Commitment Control Budget Details

Budget Details page for Fund 2500, DepartmentID 6000120, Class level Account 513, Program E001

 

 Ledger

Ledger page from Drill to Ledger for Recognized Revenue amount type

 Activity Log

 Activity Log

Activity Log page from magnifying glass drill on Ledger page AND

from Drill to Activity Log for Recognized Revenue amount type

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Notes:  Activity Log page displays revenue transaction details including Document ID and Tran ID.

 General Ledger Journal Drill Down

General Ledger Journal Line Drill Down page from magnifying glass drill on Activity Log page

 Ledger

Ledger page from Drill to Ledger for Collected Revenue amount type

 Activity Log

Activity Log page from magnifying glass drill on Ledger page AND

from Drill to Activity Log for Encumbrance amount type

 Parent & Children Budgets

Parent & Children Budgets page from Budget Details page

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Notes:  Parent & Children Budgets page displays the related Cabinet level Ledger Group, Cabinet, and Category level Account for Department level Ledger Groups. Page displays the related DepartmentID level Ledger Group, DepartmentIDs and Class level Accounts for Cabinet level Ledger Groups.  

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