Payment Processing: Vendors & Employee - PS Financials

All PSFIN users should refer to these policies and procedures when processing transactions through PeopleSoft Financials: Comptroller's Policies & Procedures and/or Contracting and Purchasing Services Policies & Procedures

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Related Services

LOUIE/PeopleSoft
Available to studentsAvailable to facultyAvailable to staff

PeopleSoft (also known as "LOUIE") is NAU's student and employee information management system. ITS provides technical support for the PeopleSoft system.  

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Training & Documentation

Available to Documentation
Budget Check a Voucher - PS Financials

Once documents have been routed to an approver, that approver is responsible to check the request against the available budget. If you are an approver, view a "How-To" guide which shows how a voucher can be budget checked before further processing can be completed in PS Financials.

Available to Documentation
Canceling & Reissuing Payment: Vendor or Employee - PS Financials

There may be a circumstance where a payment needs to be cancelled.  For example if a check is voided, stale dated or stopped, the payment must be cancelled.  The payment can then be reissued if necessary. This "How-To" guide shows the process of re-issuing a Payment in PS Financials.

Available to Documentation
Canceling a Payment To a Vendor OR Employee - PS Financials

There may be a circumstance where a payment needs to be cancelled.  For example if a check is voided, stale dated or stopped, the payment must be cancelled. View this "How-To" guide to process this transaction in PS Financials.

Available to Documentation
Creating a Voucher - PS Financials

View this "How-To" guide which shows how to create vouchers from transactions sent from the HR/CMS PeopleSoft system for payroll vendors and student refunds.

Available to Documentation
Creating a Voucher for Payroll - PS Financials

View this "How-To" guide on Creating a Payroll Voucher in PeopleSoft.

Available to Documentation
Creating Template Voucher - PS Financials

If you receive multiple similar vouchers from a vendor, you can set up a template voucher to improve data entry efficiency. 

Available to Documentation
Deleting &/Or Closing a Voucher - PS Financials

 PeopleSoft Payables enables you to select only those vouchers that are eligible for deletion. The vouchers cannot have been posted or selected for payment, nor can any portion of the vouchers ever have been paid.  

Available to Documentation
Express Check - PS Financials

View how-to documentation on Express Checks in PeopleSoft (LOUIE).

Available to Documentation
Pay Cycle Approval and Issue Payments - PS Financials

 After the pay cycle is initiated, payments are created the pay cycle must be approved by Financial Services.  After approval Financial Services will finish the payment process.

Available to Documentation
Restarting A Check Run - PS Financials

 After a pay cycle has been run and the checks have been directed to a printer, there may be a circumstance where, due to a paper jam or printer malfunction, checks may need to be reprinted.  In this case the check restart process would be run by the pay cycle approver to recreate the necessary checks. View this "How-To" guide on doing this task in PeopleSoft.


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