Payment Processing: Vendors & Employee - PS Financials
All PSFIN users should refer to these policies and procedures when processing transactions through PeopleSoft Financials: Comptroller's Policies & Procedures and/or Contracting and Purchasing Services Policies & Procedures
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PeopleSoft (also known as "LOUIE") is NAU's student and employee information management system. ITS provides technical support for the PeopleSoft system.
Training & Documentation
View this "How-To" guide which shows how to create vouchers from transactions sent from the HR/CMS PeopleSoft system for payroll vendors and student refunds.
View this "How-To" guide on Creating a Payroll Voucher in PeopleSoft.
If you receive multiple
similar vouchers from a vendor, you can set up a template voucher to improve
data entry efficiency.
Once documents have been routed to an approver, that approver is responsible to check the request against the available budget. If you are an approver, view a "How-To" guide which shows how a voucher can be budget checked before further processing can be completed in PS Financials.
PeopleSoft Payables enables you to select only those
vouchers that are eligible for deletion. The vouchers cannot have been posted
or selected for payment, nor can any portion of the vouchers ever have been
After the pay cycle is initiated, payments are
created the pay cycle must be approved by Financial Services. After approval Financial Services will finish
the payment process.
may be a circumstance where a payment needs to be cancelled. For example if a check is voided, stale dated
or stopped, the payment must be cancelled. View this "How-To" guide to process this transaction in PS Financials.
There may be a circumstance where a payment needs to
be cancelled. For example if a check is
voided, stale dated or stopped, the payment must be cancelled. The payment can then be reissued if
necessary. This "How-To" guide shows the process of re-issuing a Payment in PS Financials.
After a pay cycle has been run and the checks have
been directed to a printer, there may be a circumstance where, due to a paper
jam or printer malfunction, checks may need to be reprinted. In this case the check restart process would
be run by the pay cycle approver to recreate the necessary checks. View this "How-To" guide on doing this task in PeopleSoft.
View how-to documentation on Express Checks in PeopleSoft (LOUIE).top