Information Technology Services

After the pay cycle is initiated, payments are created the pay cycle must be approved by Financial Services.  After approval Financial Services will finish the payment process.

Pay Cycle Approval:

• Accounts Payable>Payments>Pay Cycle Approvals>Pay Cycle

Pay Cycle:  Type the pay cycle name or choose the magnifying glass to lookup the available pay cycles.

Search

Select ‘Paycycle Summary’

Verify the total amount is correct for the Pay Cycle

Pay Cycle Approval

Note: If more detail is needed, select ‘Pay Cycle Details’

After verifying the pay cycle is correct.

Approve

Pay Cycle Manager

Note:  The pay cycle can only be fully approved or rejected.  If one payment is incorrect, the pay cycle should be rejected, the pay cycle should be reset.  Accounts Payable will need to either put the payment on hold or fix errors on the voucher before re-creating the pay cycle.

Pay Cycle Manager  - Issue Checks:

Server Name: PSNT

Output Type: Printer or Web.  If the checks are being printed in the Comptroller’s Office choose Printer.  If the checks are being printed by Operations choose Web.  (If Student Accounts has notified you that they would like a check, outside the normal refunding run, to print to the Cashier’s Vault, also choose Printer.)

Output Destination:  For checks being printed in the Comptroller’s Office use, chkprtmain.  Checks printed by OPS don’t need an output destination.  (If Student Accounts has notified you that they would like a check, outside the normal refunding run, to print to the Cashier’s Vault, use studentaccts.)

Process

Pay Cycle Manager  - Positive Pay:

Server Name: PSUNX

Process

Refresh – Until Status is “Approved”

Server Name: PSUNX

Output Destination:  /ps_opt/psrep/files/pr/pr/ for test files /ps_opt/psrep/files/dv/06/ (for 06)

Process

Refresh – Until Status is “Approved”

Pay Cycle Manager  - Electronic Payments:

Server Name: PSUNX

Output Destination:  /ps_opt/psrep/files/pr/pr/

Process

Refresh – Until Status is “Completed”

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Notes:

Additional Information:

After the pay cycle has been completed the electronic files must be SFTP’d to the Bank.

The instance number of the check process will need to be given to OPS in order to print Student Refunding checks.  This number can be viewed at PeopleTools>Process Scheduler>Process Monitor.