Outlook 2013: Contact Groups

Create a Contact Group and Add Members

You can create a contact group in Outlook 2013 and add members to the group by following these step-by-step instructions.

Step 1

Outlook 2013 Create Contact Group 1
Open Outlook and left-click the "Contact Group" icon near the bottom left-hand corner of the window.

Step 2

Outlook 2013 Create Contact Group 2
In the Home tab of the ribbon at the top of the window, left-click "New Contact Group."

Step 3

Outlook 2013 Create Contact Group 3
Figure: Outlook 2013 Create Contact Group 3
Type a name for the Contact Group in the "Name" field, and left-click "Add Members."

Step 4

Outlook 2013 Create Contact Group 4
Figure: Outlook 2013 Create Contact Group 4
A menu will appear with three options for adding a member.  If you want to add a member to the group that is not already in your contact list or address book, left-click "New Email Contact" and proceed to Step 5.  If you want to add a member from your contact list or address book, left-click either "From Outlook Contacts" or "From Address Book" and skip Step 5.

Step 5

Outlook 2013 Create Contact Group 5
Figure: Outlook 2013 Create Contact Group 5
If you selected "New Email Contact" in Step 4, you will see the dialog box shown above.  If you selected either of the other options, skip this step and proceed to Step 6.  In the "Add New Member" dialog box, enter the name of your contact in the "Display name" field, and their email address in the "Email address" field.  When you are finished, left-click "OK."  The Contact Group has been updated with a new member.

Step 6

Outlook 2013 Create Contact Group 6
Figure: Outlook 2013 Create Contact Group 6
If you left-clicked "From Outlook Contacts" or "From Address Book" in Step 4, proceed from this step.  If you left-clicked "New Email Contact" in Step 4, go back to Step 5.  Left-click the "Address Book" drop down menu and left-click the name of the list you want to view addresses from.  Left-click the name of the person you want to add to your Contact Group, and left-click "Members."  You can do this as many times as you like to add multiple members at once.  When you are finished, left-click "OK."

Step 7

Outlook 2013 Create Contact Group 7
Figure: Outlook 2013 Create Contact Group 7
When you are finished adding members to your Contact Group, left-click "Save & Close."  You have successfully created a Contact Group and added members to it.

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Removing Members From Contact Groups

You can remove a member from a Contact Group in Outlook 2013 by following these step-by-step instructions.

Step 1

Outlook 2013 Create Contact Group 1
Open Outlook and left-click the "Contact Groups" icon near the bottom left-hand corner of the window.

Step 2

Outlook 2013 Remove From Contact Group 1
Figure: Outlook 2013 Remove From Contact Group 1
In the left-hand pane, left-click the name of the Contact Group you want to remove a member from.  In the right-hand pane, make sure "Members" is selected and left-click "Edit."

Step 3

Outlook 2013 Remove From Contact Group 2
Figure: Outlook 2013 Remove From Contact Group 2
Left-click the name of the member you want to remove, and left-click "Remove Member."  You can repeat this step multiple times to remove multiple members.

Step 4

Outlook 2013 Remove From Contact Group 3
Figure: Outlook 2013 Remove From Contact Group 3
After the member has been removed, left-click "Save & Close" to save your changes.  You have successfully removed a member from the contact group.
Note:  You can add members to a Contact Group after you have created it.  If you want to do this, start by performing Steps 1 and 2 of "Removing Members From Contact Groups."  Once you have done this, perform Steps 3 through 7 of "Create a Contact Group and Add Members."

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Outlook 2013 is the latest full-featured emailing, calendar, and contact management software from the Microsoft Office suite.

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