Exchange Email Quota
A "soft" quota has been placed on each Exchange account. When your account approaches the limits of this quota, you will be sent an email with information on how to optimize your email client settings and how to get your quota increased if necessary. We have included these instructions for people who would like to be proactive, keeping their email we optimized for their client and our server.
Quota Management Tool
Outlook 2007, 2010, 2013 and 2011 Mailbox Maintenance & Optimization
Empty the Junk Email folder
To empty the Junk Email folder, right‐click on the folder in the folder list and select “Empty Junk E‐Mail.”
Empty the Deleted Items folder
To empty the Deleted Items folder, right‐click on the folder and select “Empty Deleted Items.”
Deleting Sent Items that are no longer needed
To delete unneeded Sent Items, go into the Sent Items folder and select items that you no longer need. Press the delete key to move them to the Deleted Items folder, then empty the Deleted Items folder.
Remove unneeded attachments from saved emails
Outlook allows you to keep an email but remove the attachment. This is useful if you have several versions of a document in several emails; you can keep the email thread but remove all but the final version of the document. You may also have already saved an attachment elsewhere, so there is no longer a need to have it in email form.
- Open the e‐mail. Right‐click on the attachment you wish to remove, then click “Remove.”
- Click the Save button, or close the email and choose to save the changes when the dialog box asks you.
- The e‐mail will be retained, but the attachment will be gone freeing up space in your account.
Entourage 2008 Mailbox Maintenance & Optimization
Outlook Web Access
Exchange is the official employee email and calendar system for the university.