AUGMENTATIVE
COMMUNICATION EVALUATION PROGRAM
The
Assistive Technology Center operates a contract with the Division
of Developmental Disability (DDD) Managed Care Operations (MCO)
to provide comprehensive team assessments, partial team assessments,
consultation with local area teams, and reviews of local area team
evaluations in augmentative communication for individuals who have
developmental disabilities. The augmentative communication project
provides a center-based assessment program located on the campus
of Northern Arizona University available to individuals residing
in Coconino and Yavapai counties in northern Arizona. The Project
Coordinator works with local Support Coordinators and local area
teams to arrange transportation to the Assistive Technology Center
at Northern Arizona University for the individual and members of
the local service team participating in evaluation and consultation
activities. Evaluations conducted by the Project will incorporate
the best practices in assistive technology evaluation and service
provision such as using a feature match decision process; considering
multiple environments for device use; reviewing important variables
related to the individual, their environments of use, and the tasks
they regularly engage in; and will include specific recommendations
for practice, training, and optimal use of the augmentative communication
system. Follow up monitoring of the use of evaluation recommendations
and augmentative communication device use will be conducted at 30,
60, and 120 days to determine the effectiveness of evaluation and
intervention activities and the need for adjustments, modifications,
or reevaluation activities.
Evaluation
Process:
-
Original referral packet received by IHD
A. Check for required elements
1. Return to DDD Support Coordinator (SC) if not complete
B. Create Case File
C. Coordinator contacts SC to obtain release of information to
talk to providers
- Referral
Approved by Managed Care Office (MCO)
A. File Approval in Case File
B. Identify 65 day time limit
Recruit/Identify
Team Members (2 days)
C. Identify team members from referral request
D. Disseminate information about the referral
Initial Team
Meeting (5 days)
E. Schedule initial team meeting
F. Determine additional information needs
G. Review information from service providers, if available
H. Determine format for team meetings (e-mail, conference call,
face-to-face)
- Evaluation
Planning (10
days)
- Schedule
Evaluation Activities (14
days)
A. Project Coordinator contacts DDD Service Coordinator to set
evaluation activity times
B. Project Coordinator and DDD Service Coordinator insure transportation
C. Notify Team members of evaluation date/time(s)
Conduct Evaluation Activities (21
days)
-
Team
Meeting to Develop Recommendations (31
days)
A. Coordinator schedules meeting (phone, e-mail, face-to-face) for
evaluation recommendations
B. Project staff compile notes of team decisions
- Team Members Forward Evaluation Summary to Project Coordinator
Report Writing
(45 days)
A. Project staff insert team evaluation summaries and recommendations
into draft report; edit for continuity
Report Review/Edit
(55 days)
B. Project staff forward draft evaluation report to team members
for review and editing
- Finalized
Report Sent for Signatures (60
days)
A. Team members edits are incorporated into final report
B. Final report forwarded to team members for signatures
- Submit
Final Report to MCO (65
days)
- Invoice
MCO for Evaluation
- Conduct
Periodic Follow Up Activities
A. Project staff contact Service Coordinator, Local Area Team,
and/or the person with a disability to determine the level of
use of the recommended AA
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