ASNAU Staff Packets

Learn More About ASNAU Staff Positions

See Student Eligibility Requirements

1. Duties of the Senate Clerk shall include:

o Attending all regular and special sessions of the Senate.

o Maintaining accurate records and minutes of all Senate proceedings, including executive sessions.

o Preparing and distributing the agenda for each Senate meeting at least twenty-four (24) hours in advance.

o Preparing and distributing the official minutes for each Senate meeting, including executive sessions, at least three working days following each meeting.

o Informing the Supreme Court of all changes made to the ASNAU Constitution, Bylaws, Election Code, and Homecoming Election Code.

o Work up to five (5) hours per week

2. Duties of the Senate Parliamentarian shall include:

o Attending all regular and special sessions of the Senate.

o Advising the Senate Chair of proper parliamentary procedure.

o Review the ASNAU Constitution, By-laws, and Election Code; and have a working knowledge of their statutes.

o Have the ASNAU Constitution, By-laws, Election Code, and Robert’s Rules of Order present at every Senate meeting.

o Work up to five (5) hours per week.

3. Duties of the Special Events Director shall include:

o Assuming his or her duties upon appointment by the Executive Council and majority approval of the Senate

o For the purposes of Section 1, the Executive Council also have the authority to terminate the person from this position.

o Organizing and overseeing Homecoming, Family Weekend, Holiday Week, and other campus activities.

o Planning and organizing all campus elections.

o Organizing committees, and scheduling club round tables when necessary, for the purpose of effectively presenting these and other events.

o Holding a minimum of ten (10) hours per week.

o Preparing detailed reports of progress and success of events to be filed for future Special Events Directors.

o Attending all regular and special sessions of the Senate.

o Submitting a report of activities and accomplishments of the past week to the Senate.

o Working with the Leadership Coordinator when necessary.

o Sitting on any committees pertaining to their job description.

o Perform any additional duties assigned by the chief of staff.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

o Present a Senate bill for any request for funding over $500 to the Senate with due process pertaining to the Legislative committee and timeline requirements outlined in this document.

4. Duties of the Information Technology Specialist shall include:

o Assuming his or her duties upon appointment by the Executive Council and the majority approval by the Senate

o For the purposes of Section 1, the Executive Council also have the authority to terminate the person from this position.

o Maintaining and update the ASNAU website.

o Managing all ASNAU elections under the authority of the advisor(s).

o Being responsible fore all email communication from the ASNAU office and its affiliates.

o Maintaining all ASNAU computers, software, and technological equipment.

o Submitting a report of activities and accomplishments of the past week to the Senate.

o Performing any additional duties assigned by the Chief of Staff.

o Holding a minimum of ten (10) office hours per week during regular hours of operation.

o Submitting a report of activities and accomplishments of the past week to the Senate.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

5. Duties of the New Student Government Advisor shall include:

o The New Student Government(NSG) shall consist of freshmen and transfer students who meet the membership requirements defined by NSG.

o For the purposes of Section 1, members shall hold office hours as required by NSG bylaws.

o NSG shall have student advisors appointed by the Executive Council, and an advisor from the Senate or Executive Council, appointed by the President.

o For the purposes of Section 2, these advisors shall serve as liaisons between NSG and ASNAU.

o NSG shall maintain bylaws that are in accordance with the ASNAU Constitution and Bylaws.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

6. Duties of the Public Relations Coordinator shall include:

o Actively promoting ASNAU and its events, activities, and working environment.

o For the purposes of Section 1, this shall include working with the Special Events Director, Executive Council, ASA members, ASNAU Senators, and ASNAU programs, for the promotion and recognition of any special events,      activities, or elections.

o Working closely with local or university media outlets to ensure accurate coverage of ASNAU progress and activities.

o Producing and distributing all communication forms to the student body.

o Sitting on any committees pertaining to their job description.

o Holding a minimum of ten (10) hours per week per person.

o Perform any additional duties assigned by the chief of staff.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.

7. Duties of the Student State Affairs Director shall include:

o The Student State Affairs Directors serve as a constant voice of the students at the local, state, and national level to ensure that education is affordable and accessible for Northern Arizona Universities' Students.
o The directors take on initiatives and do research on how to handle and run campaigns for the students and also offer an intern class to allow students to become more engaged in student politics.
o Sitting on any committees pertaining to their job description.
o Holding a minimum of ten (10) hours per week.
o Perform any additional duties assigned by the Vice President of Government Affairs.
o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.
o Knowledgeable about diversity, diverse perspectives, and multidimensional concerns of all students.
o Work under the Vice President of Student Affairs and with the Diversity Committee to organize all diversity events.
o Promote cultural understanding and be committed to advocating for anti-discrimination, antiracism, anti-classism, and anti-hate to better serve all students at Northern Arizona University.
o Focuses on creating a safe and inclusive environment on campus and in the Associated Students of Northern Arizona University.
o Create one diversity-centered forum with higher administration (office of the president, deans, etc.) at least once a semester.
o Meet with Associate Vice President of Inclusion and Equity at least once a semester. 

o Act or organize senate designated liaisons for the following commissions/councils:
                    i. Commission on Ethnic Diversity
                    ii. LGBTQIA Commission
                    iii. Commission on Disability Access and Design
                    iv. Commission on the Status of Women
                    v. United Diversity Council
                    vi. The Bias Education Support Team
o Communicate as needed with the following departments:
                    i. Women’s and Gender Studies Department
                    ii. Ethnic Studies
                    iii. Disability Studies
                    iv. Disability Resources
                    v. Inclusion and Multicultural Services
                    vi. LGBTQIA Resources and Support
                    vii. Native American Cultural Center
                    viii. First Generations Programs and Initiatives
                    ix. The Blavin Scholars
                    x. Veteran’s Affairs
                    xi. Transfer Commuter Connections
o Attend at least one diversity event once a month.
o Holding a minimum of ten (10) hours per week.
o Providing weekly reports to the Senate and generating a detailed monthly report on current activities and issues being addressed, which shall be issued to the Executive Council and Senate.
o Presenting and end of the year report to Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.
o Attending all regular and special sessions of the Senate in which their attendance is required. 

8. Duties of the Members of the Arizona Students’ Association shall include:

o Serving collectively as a department of ASNAU.

o Consisting of the ASNAU President, an appointed Task Force Director, and three (3) appointed delegates.

o Advocating student concerns and perspectives to higher education policy makers at the state level.

o Promoting and publicizing any activities or events regarding higher education policy making at the state level.

o Establishing and maintaining permanent resource files.

o For the purposes of Sec. 5, these resource files shall consist of ASA bylaws, minutes, policies, press releases, proposals, and any other student- or university-related information and materials. These files shall also consist of any    reports, studies, and findings generated by or issued from NAU, ASA, the Arizona Board of Regents, the Office of the Governor, and the Arizona State Legislature.

o Ensuring that the ASA resource files are accessible to ASNAU officials, NAU students, and the general public.

o Establishing the Task Force to help educate, involve, and organize students on issues of higher education at the campus, state, and national levels.

o Heading the Task Force with the Task Force Director, to educate and involve students on issues and concerns address by ASA.

o Holding weekly meetings not conflicting with Senate meetings.

o Holding a minimum of ten (10) hours per week, during regular hours of operation.

o Providing weekly reports to the Senate and generating a detailed monthly report on current activities and issues being address by ASA, which shall be issued to the Executive Council and the Senate.

o Presenting an end of the year report to the Senate summarizing accomplishments and efforts during the term and making the report available for web publishing.