Third-party billing assists students whose attendance
at the university is sponsored by:
- public/private sector
- military agencies
- educational institutions
- international embassies
Our office prepares and sends invoices electronically to the
third party for approved charges.
Students sponsored by a third-party organization have
certain responsibilities to fulfill in order to have the third-party
sponsorship applied to their student account. The student:
- must provide a valid authorization from their
sponsor prior to the tuition due date
- is responsible for paying any balance not
covered by the third-party organization
- is responsible for renewing their authorization
Important to note: Authorization to bill letters
received after the 21st day of the semester will result in late fees that will
be the student’s responsibility.
Authorization to bill requirements
In order for a third-party organization to sponsor a
student, they must provide the university with authorization to bill them for a
The authorization is a document in which the third-party
organization commits to pay designated education expenses for the
student. The authorization should include:
- the student’s name and ID number
- the semester or dates being covered
- specific charges covered like tuition, fees,
housing, meal plan, parking permit, etc.
- any minimum/maximum amount or a flat dollar rate
per credit hour
- the name of the sponsor and contact information
- a signature and date from an authorized official
Important to note: Authorizations are considered guaranteed funds from the sponsor. NAU does not accept authorizations with stipulations on grades or course completion.
Posting third-party contracts
Upon receipt of a valid authorization, a “defer to third-party
payment” will be placed on the student’s account in the amount of the pending payment.
If a balance remains, the student should pay immediately to avoid account
A “defer to third-party payment” is not an actual
payment. It will be placed on the student account so that the student is
able to attend class while we wait for the organization to pay.
A detailed invoice will be sent electronically to the third
party after the add/drop period.
Payment is due immediately upon receipt of the
Important to note: If payment is not received
from the third party, the “defer to third-party payment” will be reversed from
the student’s account and the student will be responsible for payment.
Students may also receive late fees and a financial hold which
would prohibit enrollment activity, obtaining transcripts, diplomas, or
certificates of degree.
Authorizations to bill
Send authorizations to bill to Student and Departmental
Attn: Third-Party Billing
Northern Arizona University
PO Box 4079
Flagstaff, AZ 86011-4079