Civic Service Institute

Your reporting provides valuable feedback for our members and allows our AmeriCorps program to demonstrate how it is impacting the community. One quarterly report is due for each member according to the following schedule:

Please fill out the quarterly report form and e-mail it to: AmeriCorps3@gmail.com.

If you have any questions call 523-2199.

A few notes about the quarterly reporting form

• In section 2, question number four can also be used to inform us of any challenges you are having with your member(s).
• PLEASE recognize your member(s) for outstanding service on question 6 in section 2.
• Make sure to discuss your evaluation with your member(s).
• Be sure to attach any related documents displaying your member’s service to the e-mail with your quarterly report.

The In-Kind is the reported and verifiable cost (if audited the ability to document source of cost) of mentoring an AmeriCorps Member at the Mentor Site that is not cash match. 

Although no cash exchanges hands it is important to put a value on the time and resources needed to mentor an AmeriCorps Member at your site.

One in-kind report is due each quarter according to the following schedule:

Please fill out the in-kind report form and fax, e-mail, or mail a copy to:

Carmen Martinjako
NAU PO Box 6025
Flagstaff, AZ 86011-6025
Fax: 928-523-6395
E-mail: carmen.martinjako@nau.edu 

A few notes about in-kind reporting

Member Development 

• Examples of training can include: site orientation, conferences or workshops that site sends and pays for Member to attend. This includes the cost for time if the members were serving at your site and is away. What would that cost be in hours of time?
• Examples of curriculum can include: books or binders supplied to Member.

Supervision of Member 

• Percentage of time spent supervising Member (s) translated into % of salary
• For example, if Mentor spends 10% of time with Member then the in kind cost would be 10% of your salary. If the director spends 1% of their time with the Member then it would be 1% of their salary.
• Employee Benefits- Percent of time spent supervising the Member is that same percent of employee benefits.
• For example, if Mentor spends 10% of time with Member then this would be 10% of Mentor's benefits.

Operational 

• Include costs associated with Member(s) at site.

Evaluations and Monitoring 

• Include required program review done by field site.

1.) Qualified applicants are contacted by YiA staff regarding their application and general information about AmeriCorps will be discussed. This may be done over the phone or in person. 

2.) Once an applicant is screened by our staff this application will be forwarded to the mentor site and will undergo their screening process. If there is more than one qualified application for an assignment, priority consideration will be given to the first qualified applicant received. Each applicant will be considered on its own merit, this is not a competitive process.

3) Then, applicants are interviewed by their chosen AmeriCorps assignment site (s). If the member and mentor agree this is a good fit then we move to step #4.

4) The new AmeriCorps member attends our orientation and then begins their assignment.

Youth in Action AmeriCorps intentionally tries to recruit the best member possible for the site.

Recruitment Flyer - Download an AmeriCorps recruiting flyer. Once downloaded, you can customize it for your organization.

The type of background check needed is dictated by the services that mentor sites provide.

Sites who work with at risk populations that require the Department of Public Safety (DPS) background check clearance card can save money by using the volunteer category listed on the site.

Cost: $43

If you do not qualify or are not required to have individuals at your site complete the DPS background check, then you can use the Accusource multi-state background check system.

Cost: $25

If your member is injured at a mentor site during service, he/she is covered under Northern Arizona University’s workers compensation. Follow the procedure below to ensure he/she receives benefits.

1. Report the injury within 24 hours to:

Early Reporting Claims Service 1-800-837-8583

2. Once the injury has been reported, the mentor site needs to complete a workers compensation reporting form.

3. A copy of the form needs to be faxed to the Youth in Action office and the original needs to be mailed to the office with the member’s signature.

Youth in Action AmeriCorps
NAU PO Box 6025
Flagstaff, AZ 86011-6025
Phone: 928-523-2199
Fax: 928-523-9189