Support for Graduate Students (SGS) at Northern Arizona University
The Office of the Vice President for Research (OVPR) is piloting
a new grant program: the Support for
Graduate Students (SGS) program. The
purpose of the SGS program is to provide
financial support to graduate students who are performing research as part of
their degree requirements. These grants, administered through the students’
academic departments, will be awarded on a competitive basis. However, priority
will be given to students who are not currently supported through a Research
Assistantship or graduate fellowship.
How it Works
A faculty member may choose any eligible graduate student to
sponsor for this award (one student per faculty member). The faculty member and student collaborate to
complete the application.
Tenure eligible/tenured faculty
and Research faculty may sponsor
students for the SGS program.
In order to be eligible for support through the SGS program, graduate students must:
-be in good standing (at the time of application and the time of
award) and making good progress toward degree completion in a graduate degree
program that requires independent research.
Each award may be up to $2,000; all funds must be used to
support the student’s research. Funds must be spent during the award
period (requests for no cost extensions will
not be considered). Examples of allowable*
uses of SGS funds include:
- compensating student for assistants hired at hourly wages
- travel costs associated with field research (must be directly
associated with the research project)
- costs associated with collecting or analyzing data, including
- purchase of specific project supplies
- other activities that directly support the student’s research
Funds may not be used for:
- travel to conferences
- reimbursement of costs incurred outside of the award period
- laptops or computing equipment
- compensation for the graduate student applicant
- costs associated with the faculty sponsor’s research
As a condition of all awards, the graduate student will
be required to apply to two (2) external research funding opportunities during
the award period. Sponsors for these
opportunities could be professional associations, academic competitions, professional
journal awards, federal grant agencies, or other external sources. Identification of and a commitment to
apply for two such opportunities will be required at the time of award.
Funding for this pilot
round of the SGS is available for up to thirty (30) awards. The award period for this round will be
January 13 through August 29, 2014.
*All expenditures must be in
accordance with NAU financial and purchasing policies and guidelines.
5:00pm Monday, December 2, 2013
Friday, December 20, 2013
Award Start Date/Activation
Monday, January 13, 2014
Award End Date
Friday, August 29,
REQUIRED PAGE FORMAT: 12-point type, Times New Roman, and 1”
margins on all sides
1. Cover Sheet Template
2. Project Narrative (1-3
- Description of Research: State
the student’s research topic/question(s) being investigated; demonstrate the
relevance of this work to the discipline; outline briefly the study
- Progress to Date:
Describe the work that the student has done thus far.
- Planned Work/Methods:
What specific activities will be conducted during the award period? How will these activities move the project
- Bibliography/References, if applicable (not included in
3. Budget and Budget JustificationTemplate (Budget may not exceed $2,000).
Provide a detailed budget on the first worksheet in the budget
template. Provide a detailed budget
justification on the second worksheet in the budget template (in the text
box). The budget justification may not exceed one page. Competitive proposals will include detailed
budget justifications explaining how the money will be spent (by expense
category) and how costs were calculated. For example, for a student worker, sufficient
detail would include how the hourly rate/stipend was determined, how much time
the student will spend on the project and what will the student do during that
time; for supplies, what are they used for/why are they needed, and what are
the per unit prices, etc.
4. Faculty Sponsor Recommendation (Optional; 1 page)
5. Other Support Template (no page limit)
Provide a list of all extramural and
intramural financial awards received by the student applicant since entering
graduate school at Northern Arizona University.
Also list pending applications for support. DO NOT include financial aid or any support
Provide a list of all extramural or
intramural support available to the faculty sponsor between July 1, 2012 and
June 30, 2014. Also list pending
applications if the start date of the award is anticipated to occur during the
Submitting the Application:
Combine all materials listed above (except the budget template) into one PDF
document. Attach the pdf file and the
budget template to an e-mail message and submit
the document by 5pm Monday, December 2 to firstname.lastname@example.org. The
subject line of the e-mail should be (without quotation marks) “SGS:
Studentlastname, Studentfirstname” (e.g., SGS: Smith, Jennifer).
NOTE: The application should be submitted by the graduate
student; the faculty sponsor must be copied on the e-mail message in which the
application is transmitted.
Contact us at email@example.com or