Support for Graduate Students (SGS)

The purpose of the Support for Graduate Students (SGS) program is to provide funds to graduate students (Master’s or Doctoral) to support the research or creative scholarly activities required by their degree programs. Funded projects may include scientific, interpretive, creative, historical, quantitative or qualitative scholarship. The SGS grants, administered through the students’ academic departments, will be awarded on a competitive basis. Priority will be given to students who are not currently supported through a Research Assistantship or graduate fellowship.


Faculty who are both (1) NAU regular employees (i.e., benefit eligible) and (2) eligible to serve as Principal Investigators/Project Directors on extramural grants may choose one eligible graduate student to sponsor for the SGS program (one student per faculty member). The faculty member and student collaborate to complete the application.

In order to be eligible for support through the SGS program, graduate student applicant must be:

  • in good standing (at the time of application and the time of award)
  • making good progress toward degree completion in a graduate degree program that requires independent research/scholarship.

Award Information

Each award may be up to $1,500. All funds must be used to support the graduate student’s research project and may only be used for activities that occur during the award period. Requests for no cost extensions will not be considered.

The Office of the Vice President for Research anticipates making up to 20 awards.

Award Period

The award period for 2016 will be January 18 through August 26, 2016.

Examples of allowable* uses of SGS funds include:

  • Compensation for student assistants (hired as Student Workers) paid hourly wages
  • Travel costs associated with fieldwork
  • Costs associated with collecting or analyzing data, including outside consultants
  • Purchase of specific project supplies
  • Other activities that directly support the student’s research project

*All expenditures must be in accordance with NAU financial and purchasing policies and guidelines.

Examples of what funds may not be used for:

  • Salary or other compensation for the graduate student applicant
  • Tuition, fees or health insurance
  • Reimbursement of costs incurred outside of the award period (e.g., student may not use the SGS funds to reimburse him-/herself for supplies purchased before the start date of the SGS grant)
  • Laptops or computing equipment
  • Travel for the applicant to attend conferences
  • Costs associated with the faculty sponsor’s research, including (but not limited to) travel

Mechanism of Award

Purchases of goods and services (including payroll expenses) in support of SGS projects will be made through the awardee’s department business office. The department business officer will subsequently submit a transfer request to the SGS Program Coordinator, who will arrange to reimburse the department for the SGS expense.

When to Apply



Application Deadline

5:00pm, Monday, December 14, 2015

Award Decisions e-mailed to applicants

Thursday, January 7, 2016

Award Start Date/Activation

Tuesday, January 19, 2016

Award End Date

Friday, August 19, 2016

How to Apply

REQUIRED PAGE FORMAT:  11-point type, Arial, and 1” margins on all sides

  1. Face Page Template (includes Abstract)
  2. Project Narrative (1-3 pages):
    • Description of Research:  State the student’s research topic/question(s) being investigated; demonstrate the relevance of this work to the discipline; describe how the project is innovative; briefly outline the study methodology.
    • Progress to Date:  Describe the work that the student has done thus far.
    • Planned Work/Methods:  What specific activities will be conducted during the award period?  How will these activities move the project forward?
    • Use of funds: A formal budget is not needed. However, applicants should describe, in general terms, how the funds will be used.
    • Bibliography/References, if applicable (not included in page limit)
  3. Faculty Sponsor Recommendation Template (1 page limit):
  4. Other Support Template (no page limit)
    • This template is used to provide a combined listing of all extramural and intramural financial (grants, fellowships, etc.) awarded directly to the student applicant, and all extramural and intramural awarded directly to the student’s faculty sponsor.

Submitting the SGS Application

Applications for SGS funding must be submitted electronically. The Face Page, Narrative, Faculty Sponsor Recommendation, and Other Support should be combined into one PDF document and emailed to

The PDF document must be named as follows:

SGSYEAR_Last name of student applicant_First name of student applicant, i.e., SGS2016_Smith_John

The Subject of the e-mail must read as follows: SGSYEAR Last name of student applicant, First name of student applicant, i.e., SGS2016 Smith, John

Applications are due at 5:00 pm Monday, December 14, 2015.

NOTE:  The application should be submitted by the graduate student; the faculty sponsor must be copied on the e-mail message in which the application is transmitted.

LATE APPLICATIONS WILL NOT BE REVIEWED. The time stamp on the email received by OVPR is the date and time the application is recorded as being received. Please confirm that your e-mail has been transmitted before shutting down your computer.

Questions? Contact Christine Smith at or 928-523-8594.