Schedule of Classes Maintenance  

The Registrar's Office supports the continued development and advancement of schedule of classes functions at NAU. We oversee the production and data integrity of NAU's Fall and Spring class schedules and create new course topics and reserve capacity requirement groups upon request. We also:

  • Train academic departments on class scheduling
  • Assist with managing course/class fee setup
  • Create and publish process, procedure, and system documentation, and reports for inter-office and intra-office use
  • Build and maintain Building and Facility data in LOUIE
  • Guide academic departments through the process of creating and maintaining class schedule data 

General Information

Detailed schedule build information is provided to all Schedule of Classes contacts. If you are not part of this listing but should be, please contact the Schedule of Classes coordinator and request access. The detailed information will be given prior to and during each schedule build phase.

Spring 2014 (1141) Schedule Build Timeline
7/15/13 – Prior Term Copy is run by the Registrar's Office
Class schedulers will receive instructions at the beginning of each phase and may begin scheduling classes as follows:
8/01/13 – 08/16/13 – Phase I
8/19/13 – 08/30/13 – Phase II
9/03/13 – 09/13/13 – Phase III   (University Closed 9/02/13)
9/16/13 – 09/27/13 – Phase IV – Final Phase 
9/30/13– Schedule of Classes, along with BookLook information, is made viewable on LOUIE/Classroom data shown in Outlook/IRIS Calendar for academic departments
10/04/13 – Early Enrollment Appointment E-mails are sent from Registrar's Office
11/04/13 – Early Enrollment begins for continuing students

There are tools that can be used to create a class schedule matrix, such as Outlook Calendar or QuarkXPress software. Outlook Calendar is a scheduler that you can enter resource and classroom information into and it will show you blocked out times when each of your building/rooms is in use. NAU offers training in using Outlook Calendar resources. QuarkXPress can be used to create a schedule matrix or graph form using the tools in the program. Quark makes it easy to drag and move "boxes" of information around within the matrix.

Additional Resources

Session Dates - Spring 2014

Session Dates - Fall 2013

Dynamic Dating

Instruction Modes

Standard Class Meeting Times

Courses with Variable Units - view which class offerings may need units specified

Courses with Dual Grading Basis - view which classes may need grading basis specified

Reserve Capacity Requirement Group List

LOUIE Training

Master Fees List

View current fees attached to a class section:

  • Use the Class Search function in LOUIE. Once you search for and find the class in question, click its underlined class section link. In the Class Detail page, you will see any class fees currently approved and attached to that class section in that term. 
  • Log on to Enterprise Reporting and run the  "Schedule of Classes" report, which can be found in Public Documents > LOUIE - Student Reports > Course and Class Information.

If you wish to add a special fee to a class section, please note the following policies:

  • Special fees must be approved through the Vice Provost for Academic Affairs before they will be attached to a class.
  • Once enrollment begins for a term, no fees will be added or changed for that term.

 

Forms

Request for Special Class Change FormWordPDF

See description
Used for all classes with students currently enrolled to change min/max units for variable units, or change grading bases on those approved as Both (Letter or Pass/Fail).
  • Only special change requests for units and/or grading bases that fall within Course Catalog guidelines (as defined by curriculum approvals) will be processed.
  • Any changes requested outside these guidelines will be returned as unable to be processed along with a suggestion for the department to contact the appropriate curriculum committee for action.
  • Changes to classes without enrollment do not use this form, but can be completed by the academic department's class scheduler instead.
  • It is the responsibility of the department to proactively contact the impacted students, work to solve any resulting student issues, and examine/resolve contributing factors to the delayed request.

University Course Line and Topic FormWordPDF

See description
Used for all approved university course line or topics courses which need a new topic title created.
  • Topics titles may only be used for university course lines and special topics courses.
  • University Course Line and Topic Forms must be completed and e-mailed to the Schedule of Classes (SoC) coordinator before the topic title will be added to the LOUIE Course Catalog for use in the SoC.
  • Once received by the SoC coordinator, any topic requested for classes that count towards NAU's Diversity requirements must go through a special approval process prior to being added to the Course Catalog for use in the SoC.
  • A specific topic may be offered under university courses lines 199, 299, 399, 499, and 599 no more than three times before it must go through the University Curriculum Committee or University Graduate Committee to be approved as a new course with that title.
  • Topics Cheat Sheet for Class Schedulers