Understanding Federal Work Study (FWS) and Student Wage (SW) Positions

With both positions, students receive a paycheck every two weeks from their employer. The university does not dictate how the money is spent, and it is not automatically applied to the student’s NAU charges. Students may use the earnings for personal expenses, to pay bills, or for pocket money. 


If a student is eligible, the FWS aid offer may show on the student’s financial aid award letter and on the student’s online LOUIE account.  The offer for FWS is not a guarantee of a position or funding.

To be eligible for Federal Work Study (FWS) positions you must:

  • Have a Free Application for Federal Student Aid (FAFSA) on file and show financial need
  • Be enrolled at least half-time for each term of employment (undergraduate is 6 credit hours and graduate is 5 credit hours)
  • Meet financial aid Satisfactory Academic Progress (SAP) Standards

 If you are offered FWS and you plan to apply for part-time student employment:

  • Accept your FWS offer on you LOUIE account
  • Register on the online job board – Jobs for Jacks 
  • Contact departments by email or phone to determine open positions and departmental application process 

Once you are hired:

  • Your supervisor will complete the online FWS Hiring Form
  • You will receive a paycheck every two weeks from Human Resources
  • You may work a maximum of 20 hours per week while classes are in session

FWS student employee positions are available in any NAU department that hires student employees.   FWS student employee positions are also available at a variety of non-profit organizations and community agencies in the Flagstaff community.  Through a partnership with NAU the following organizations may hire NAU students who have been offered FWS:

America Reads – Contact the NAU College of Education
Big Brothers Big Sisters
Coconino County Courts System
Flagstaff YMCA
Literacy Volunteers for Coconino County
Museum of Northern Arizona
Southside Community Center  
US Forest Service


Student Wage (SW) employment is governed by university policy and standard wage and labor laws.

To be eligible for Student Wage (SW) positions you must:

  • Meet academic requirements of the university
  • Be enrolled in at least one NAU course during each academic year term of employment.  You may work during the summer term with no enrollment if you are enrolled for the upcoming fall term.

Once you are hired:

  • You will receive a paycheck every two weeks from Human Resources
  • You may work a maximum of 30 hours per week while classes are in session