A Guide to the University Standardized Digital Copier Program
The University's exclusive multi-year contract for copier solutions is awarded to Hughes-Calihan Corporation.
1000 E. Butler Ste. 110
Flagstaff, AZ 86001
Cell 928.853.1435 (best)
Phone: 928.779.0497 x 401
Phone: 800.352.3040 x 401
The University's contract with Hughes-Calihan Corporation offers the university's community the option to purchase out-right, selected digital copiers or participate in a cost-per-copy program, managed directly by Hughes-Calihan Corporation.
Requisition/Purchase Order (RQS/PC)
For payments with a total cost greater than $5,000.00, complete the University's Advantage RQS document and fax all supporting documentation to Purchasing Services for a release of a purchase order.
Department Purchase Order (PD)
For payments with a total cost less than $5,000.00 complete the Advantage PD document and fax all supporting documentation to Hughes-Calihan Corporation.
University Corporate Purchasing Card
For payments with total cost less than $5000.00, utilize your University's Corporate Purchasing Card.
Digital copier equipment purchased out-right shall be considered by the university as taggable and inventoriable. Capital purchases shall be determined by adding the equipment unit cost plus applicable sales tax and freight, and the total unit cost is greater than $5000.00.
Equipment tagging process shall:
- ensure the equipment against theft or loss
- track the equipment.
The university's Property Administration Department shall be responsible for the equipment identification tagging process. Please contact Property Administration at 928-523-4011 for the proper asset tagging process.